Job Description
The Document Control Specialist is responsible for managing, organizing, and maintaining project-related documents to ensure accuracy, accessibility, and compliance with project requirements and organizational standards. This role primarily focuses on overseeing the lifecycle of project documentation, with a small portion of duties supporting engineering-related tasks to facilitate project execution. This position is 100% onsite at our facility in Belle Chasse, LA with no possibility for remote work.
Key Responsibilities: Document Control Specialist (90%): - Organize, maintain, and track project-specific documents, including plans, specifications, drawings, contracts, change orders, schedules, and reports.
- Implement and maintain version control processes to ensure the latest project document revisions are available and properly archived.
- Facilitate the timely distribution of project documents to stakeholders, including project managers, contractors, and clients, ensuring accessibility and clarity.
- Ensure project documents comply with regulatory standards, client requirements, and internal quality management systems (e.g., ISO 9001, OSHA, or client-specific protocols).
- Manage project documents within electronic document management systems (EDMS) such as Procore, Aconex, SharePoint, or Bluebeam, ensuring accurate metadata and retrieval processes.
- Prepare and organize project documentation for internal and external audits, ensuring compliance with contractual and regulatory obligations.
- Maintain accurate records of project document transmittals, submittals, and correspondence, ensuring a clear audit trail.
- Safeguard sensitive project documents, ensuring proper access controls and secure storage.
Engineering Assistant (10%): - Collaborate with project teams, including engineers and architects, to coordinate document submissions, approvals, and updates.
- Assist with basic engineering-related administrative tasks, such as compiling reports or organizing technical drawings for review.
- Support project teams in maintaining project schedules by ensuring timely availability of required documentation.
Qualifications: - Education : High school diploma or GED, Required
- Experience : 1-2 years of experience in document control, preferably with project documentation in industries such as construction, engineering, energy, or manufacturing, Required
- Skills :
- Proficiency in project management and document control software (e.g., Procore, Aconex, SharePoint, Bluebeam, or Documentum).
- Strong organizational skills with attention to detail and accuracy.
- Ability to manage multiple projects and deadlines in a fast-paced environment.
- Knowledge of project management standards and regulatory requirements (e.g., ISO, OSHA, or client-specific protocols).
- Effective communication and collaboration skills to work with cross-functional project teams.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook) for reporting and correspondence.
Work Environment: - Primarily office-based, with potential for hybrid or remote work depending on the organization.
- May involve occasional visits to project sites or interaction with physical records.
- Fast-paced, deadline-driven environment, particularly during project milestones or audits.
Additional Notes: - This role is critical in industries with complex project documentation needs, such as construction, infrastructure, energy, or engineering.
- Familiarity with project-specific tools (e.g., AutoCAD for drawings or Primavera for schedules) may be beneficial.
- The position may involve coordinating with external stakeholders, such as clients or regulatory bodies, to meet project deliverable requirements.
Requirements
- Education : High school diploma or GED
- Experience : 1-2 years of experience in document control, preferably with project documentation in industries such as construction, engineering, energy, or manufacturing.
Job Tags
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