Benefits:
Competitive salary
Company Overview
Join our dynamic entertainment production agency based in Los Angeles. With expertise spanning IP development, concept art, and visualization for feature films, episodic series, video games, and theme park experiences, our team is committed to delivering captivating creative solutions to clients and audiences worldwide.
Clients include: Disney, Warner Bros., Paramount, Netflix, Universal, HBO, Legendary Entertainment, Riot Games, EA, AGBO, Boston Dynamics, Skydance Animation
Position: Production Coordinator
Location: Los Angeles, CA (Hybrid)
• In-person: Mondays and Thursdays at our Los Angeles office
• Remote: Tuesdays, Wednesdays, and Fridays
• Initial contract (1099) role with the potential to transition to a full-time W2 position based on performance and fit
About the Role
Are you an organized and detail-oriented individual with a passion for project coordination? We're seeking a Production Coordinator to support our team in ensuring the smooth execution of projects. This role will involve managing schedules, coordinating resources, tracking project progress, and facilitating communication between various stakeholders. The ideal candidate will demonstrate excellent organizational abilities, effective communication skills, and the capacity to excel in a fast-paced environment. If you're ready to play a crucial role in bringing creative projects to life, we want you on our team.
Responsibilities:
Coordinate with internal teams and external partners to ensure timely delivery of project assets and materials, fostering seamless collaboration.
Attend client meetings and prepare clear, actionable notes for our artists.
Track project progress meticulously and provide regular updates to stakeholders, promptly addressing any issues or delays that arise.
Assist in creating and maintaining production schedules to ensure all deadlines are met efficiently.
Manage production documentation and files, ensuring they are meticulously organized and readily accessible to the team as required.
Coordinate meetings effectively, including scheduling, agenda preparation, and notetaking, promoting efficient communication and alignment.
Act as a liaison between different departments, facilitating communication and ensuring clarity on project goals and objectives.
Identify and onboard external talent, such as freelancers, according to project-specific requirements.
Provide essential support production activities, including equipment setup, talent coordination, and logistical assistance.
Assist with budget tracking and expense reporting, meticulously accounting for all expenditures and adhering to budgetary constraints.
Handle and complete expense reports accurately and promptly, ensuring financial records are up-to-date and compliant.
Coordinate travel arrangements and accommodations for team members as necessary, optimizing logistics for project success.
Offer general administrative support to the production team, managing calendars, handling phone inquiries, managing email correspondence, and performing other clerical duties as required.
Handle day-to-day office operations, including ordering groceries, checking mail, coordinating with building management, and managing parking passes and other facilities needs.
Qualifications:
Minimum of 3 years of previous experience in a production coordination or assistant role within the entertainment industry, with a focus on final VFX workflows.
Strong organizational skills and attention to detail, coupled with the ability to multitask and prioritize effectively.
Excellent communication and interpersonal skills are crucial, with the ability to collaborate effectively with individuals at all levels.
Proficiency in Microsoft Office suite, Google suite, and familiarity with relevant tracking and documentation software applications (Shotgrid/Flow preferred).
In-depth knowledge of production processes and terminology within the entertainment industry.
Ability to work independently and as part of a team in a fast-paced, deadline-driven environment.
Flexibility to adapt to changing priorities.
A positive attitude, proactive approach, and willingness to embrace new challenges are highly valued attributes.
Flexible work from home options available.
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