Senior Associate Director, Outreach and Volunteer Engagement page is loaded
Department
About the Department
Job Summary
Responsibilities
Responsible for the full-spectrum of event planning and execution for University of Chicago Medicine and Biological Sciences Development (MBSD).
C ontributes to fundraising efforts by conceptualizing, planning and expertly executing a broad range of cultivation and recognition events for donors and prospective donors. Part of a team that conceives, plans, coordinates, and implements of 50-75 events annually.
Work in close partnership with the Outreach Team to provide project management of 18-22 Outreach events per year.
Build strong understanding of the unique goals of all clients within MBSD and will add value to the planning and execution of events for these client groups.
In their management of two event planning colleagues, the Senior Assistant Director will be responsible for an awareness and knowledge of all fiscal year projects the team is working on in order to facilitate the support of these colleagues for each event. This includes responsibility for overseeing two highly visible public events for Comer Children’s Hospital: The 5K Comer Race for the Kids and the Bright Night Benefit.
Identifies, qualifies, and recommends a final selection of vendors for all facets of events (e.g., hotels, florists, caterers, printers, etc.). They are responsible for negotiating the most favorable terms and operating within budget.
Assists the Senior Director in annual business planning and budgeting. Review post event feedback and then analyze and determine actions to improve the volume, nature, and quality of events as a means to strengthen the Events Team, as well as to create business plans and budgets for the next fiscal year.
Responsible for flawless execution of events in a style and manner that reflects the stature, impact, and tradition of the University.
Develops and executes day-to-day event logistics, and other complex assignments with minimal guidance from others.
Implements ideas for improvement as they are identified in addition to providing post-event feedback on turnout and vendor performance.
Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Education:
A bachelor’s degree.
Experience:
Minimum of four years of relevant experience, such as event or conference planning.
S upervisory experience.
Budget management experience.
Excellent verbal and written communication skills, and presentation skills.
Interpersonal and customer service skills.
Problem-solving and decision-making skills.
Ability to work independently and as part of a team.
Attention to detail and organizational skills.
Creativity and flexibility.
Ability to maintain confidentiality.
Experience working on multiple projects simultaneously, set priorities, and meet deadlines.
Application Documents
Resume (required)
Cover letter (preferred)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history.A conviction does not automatically preclude University employment.Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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