Job Description

Job Description

Job Description

Description:

Parish: Ascension Catholic Church

Location: 11292 Clairemont Mesa Blvd., San Diego, CA 92124

Supervised by: Pastor

FLSA Status: Non-Exempt
Employment type: Full Time, 35hr. per week

Salary: $20 - $28 per hour, based on experience

To Apply: please include a brief cover letter / statement as to why you would like to serve the Catholic Church as an Administrative Assistant.

Position Summary:
The Parish Office Administrative Assistant provides direct support to the Pastor, Deacons, staff members, and parish organizations as needed.

Primary Duties and Responsibilities:

• Answer and manage incoming calls. Takes accurate messages
• Greets visitors and assists as appropriate
• Process outgoing and incoming mail
• Word processing of letters, reports and memos; mail, copy, collate materials and filing as needed
• Prepares and prints weekly bulletin, post on website when completed
• Schedules events and meetings; Mass intentions; Weddings and Funerals as requested and collect appropriate donations or fees.
• Issues and monitors keys.
• Inspects and ensures facilities booked for events are in order and clean after the event
• Prepare and review calendar of events for parish, as obtained from staff and ministries; identify and handle any scheduling conflicts
• Oversees inventory of supplies; order supplies as needed
• Order yearly parish calendar for parishioners
• Prepare monthly e-mail communications (newsletters) using Constant Contact; maintains parishioners’ constant contact list
• Office Liaison for Fiesta Committee members during Fiesta
• Provides support to the Religious Education coordinator

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Practicing and faithful Catholic.
• Positive thinker with constructive / optimistic attitude towards staff, clergy, and the church.
• Excellent communication skills.
• Self-motivated and energetic; able to take initiative
• Strong organizational skills, including time management, planning, attention to detail, budgeting and ability to balance multiple projects at a time.
• Proficient with Microsoft Office and Google suites, along with other cloud-based software (i.e. Flocknote, Publisher, Parish Soft).
• Familiarity with social media platforms (e.g. Facebook, Instagram, etc.)

Physical Demands

While performing the duties of this job the employee is regularly required to remain in an office at a computer workstation and access information from a computer and use a telephone. The employee is required to be mobile to, from, and within the office, as well as maneuver throughout the school facility to attend meetings, briefings, and other work-related events. The employee may be required to conduct trips to, from, and within various city and county-wide locations to attend meetings or events. The employee must occasionally lift and/or move up to 15 pounds. This position may require evening and weekend work.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note this position description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Ascension Catholic Church, as part of the Catholic Diocese of San Diego, is committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, gender, national origin, genetics, disability, age or veteran status.

Job Tags

Similar Jobs